If the past year has shown us anything, it’s that libraries are places of resilience, of innovation, and of community. Most of all, libraries are places of joy. This year’s conference is a celebration of all the reasons Wyomingites love our libraries. Join us this September 24-26, 2025 at the Best Western Downtown Casper as the Wyoming library community comes together to share stories, strength, and joy at the Annual Wyoming Library Association Conference.
Vendor Prospectus PDF
EXHIBIT SPACES
Exhibit spaces include:
Booth materials may be mailed to the conference hotel 1 week prior to the conference. Please clearly indicate that packages are for the WLA Conference and include your name.
Please ship booth materials to: Best Western Downtown Casper,123 West E. St, Casper, WY 82601
Exhibit Space Fees:
Early Bird Rate (April 24- July 31) General Rate (Aug 1- Sept 13)
6' x 3 skirted table Early Bird Rate: $325.00 General Rate: $375.00
8' x 3' skirted table Early Bird Rate: $350.00 General Rate: $400.00
Each extra table $200.00 (maximum of 2 extra tables)
REGISTRATION DEADLINE: September 13, 2025
Reserve your space early to guarantee the best rates and options
Preliminary Exhibit Activities & Schedule
Wednesday
1- 4pm – Early conference track (no vendors or exhibit hall)
Thursday
7:30am Vendor Set-Up
8:00am Registration Opens!
8:00–9:00am Interest Group Meetings 9:00am-5:00pm Vendor Hall Open
9:30-10:20am Breakout Sessions
10:30–11:30am Vendor Hall Grand Opening! 11:30am–1:30pm Kickoff Luncheon & Keynote Speaker 1:30–2:50pm Breakout Sessions
3:00–3:45pm Vendor Time
4:00–4:50pm Breakout Sessions
5:30pm Awards Reception
Friday
8:00am–12:30pm Vendor Hall Open
8:00–9:00am Vendor Time & Interest Group Meetings 9:00–9:50am Breakout Sessions
10:00–10:30am Coffee and Treats with Vendors 10:30–11:20am Breakout Sessions
11:30–12:20pm Breakout Sessions
12:30pm Author Luncheon
Sched Conference App
This year we have a new conference app, Sched, to streamline the conference experience for attendees and vendors/sponsors/exhibitors. Some of the features available through the Sched app include:
Links to your website
Downloadable information about your product
Access to online catalogs (book vendors)
Photos and videos
Quick and easy access to your contact information
Quick and easy way to gather attendee’s information access to chat platform
Exhibition Cancellation Policy:
Did you know that you can also register for a wide range of sponsorship opportunities? To see all of the sponsorships available and to register, click HERE.
Conference Code of Conduct
VENDOR PROSPECTUS PDF
SPONSORSHIPS:
$1,000 Diamond Speaker Sponsor- 2 available
Includes:
Name & logo listed on conference materials:
Pop-up banner with name and logo displayed at luncheon and in the exhibit hall during conference*
Choice of one of the following options (1st come, 1st served):
Introduce your chosen speaker on behalf of your company
Verbal and visual acknowledgment of your support in bringing the speaker to the conference (during the keynote intro)
1 promotional email sent out via WLA email discussion list
* Must finalize sponsorship by July 31st in order to guarantee pop-up banner
$750 Platinum Tech Sponsor- 1 available
Sponsorship of our new Tech Center where attendees will come together to network, and recharge.
Name & logo listed on conference materials
$500 Gold Reception Sponsor- 2 available
Name & logo posted at the reception refreshment table
Pop-up banner with name and logo displayed in the exhibit hall during the conference and in the reception area during reception*
Verbal recognition given during the reception
$250 Silver Award Sponsor- 3 available
Verbal and visual recognition during the award ceremony for your support of chosen award
Opportunity to be on stage representing your company during award presentation
$100 Bronze Snack Sponsor- Unlimited
Name & logo displayed on a sign at the snack table
Special Sponsorship Opportunity
Passport Sponsor
Contribute a prize valued at $30 or more to be given at the conference
Verbal recognition of your donation when the prize is awarded
Cancellation Policy
• Cancellations received prior to August 1, 2025 will receive a full refund, less a $30.00 processing fee.
• Cancellations received August 1-31, 2025 will receive a 50% refund.
• No cancellations accepted after August 31st, 2025.
Contact WLA@amigos.org for all cancellations and questions.
wla@amigos.org
(800) 969-6562
Wyoming Library Association
13610 Barrett Office Dr., Suite 108
Ballwin MO 63021
© Wyoming Library Association
WYOMING LIBRARY ASSOCIATION