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If the past year has shown us anything, it’s that libraries are places of resilience, of innovation, and of community. Most of all, libraries are places of joy. This year’s conference is a celebration of all the reasons Wyomingites love our libraries. Join us this September 24-26, 2025 at the Best Western Downtown Casper as the Wyoming library community comes together to share stories, strength, and joy at the Annual Wyoming Library Association Conference.
VENDOR PROSPECTUS PDF
SPONSORSHIPS:
$1,000 Diamond Speaker Sponsor- 2 available
Includes:
Name & logo listed on conference materials:
- Digital signage
- Conference program
- Website & Social media
- Sched Promotions (Conference app)
- Printed materials
Pop-up banner with name and logo displayed at luncheon and in the exhibit hall during conference*
Choice of one of the following options (1st come, 1st served):
- Thursday Luncheon Speaker
- Friday Luncheon Speaker
Introduce your chosen speaker on behalf of your company
Verbal and visual acknowledgment of your support in bringing the speaker to the conference (during the keynote intro)
1 promotional email sent out via WLA email discussion list
* Must finalize sponsorship by July 31st in order to guarantee pop-up banner
$750 Platinum Tech Sponsor- 1 available
Sponsorship of our new Tech Center where attendees will come together to network, and recharge.
Includes:
Name & logo listed on conference materials
- Digital signage
- Conference program
- Website & Social media
- Sched Promotions (Conference app)
- Printed materials
Pop-up banner with name and logo displayed at luncheon and in the exhibit hall during conference*
1 promotional email sent out via WLA email discussion list
* Must finalize sponsorship by July 31st in order to guarantee pop-up banner
$500 Gold Reception Sponsor- 2 available
Includes:
Name & logo listed on conference materials
- Digital signage
- Conference program
- Website & Social Media
- Sched Promotions (Conference app)
- Printed materials
Name & logo posted at the reception refreshment table
Pop-up banner with name and logo displayed in the exhibit hall during the conference and in the reception area during reception*
Verbal recognition given during the reception
* Must finalize sponsorship by July 31st in order to guarantee pop-up banner
$250 Silver Award Sponsor- 3 available
Includes:
Name & logo listed on conference materials
- Digital signage
- Website & Social Media
- Sched Promotions (Conference app)
Choice of one of the following options (1st come, 1st served):
- Outstanding Librarian Award
- Outstanding Library Award
- Outstanding Hero
Verbal and visual recognition during the award ceremony for your support of chosen award
Opportunity to be on stage representing your company during award presentation
$100 Bronze Snack Sponsor- Unlimited
Includes:
Name & logo listed on conference materials
- Digital signage
- Website & Social Media
- Sched Promotions (Conference app)
Name & logo displayed on a sign at the snack table
Special Sponsorship Opportunity
Passport Sponsor
Contribute a prize valued at $30 or more to be given at the conference
Includes:
Name & logo listed on conference materials
- Digital signage
- Website & Social Media
- Sched Promotions (Conference app)
Verbal recognition of your donation when the prize is awarded
Sched Conference App
This year we have a new conference app, Sched, to streamline the conference experience for attendees and vendors/sponsors/exhibitors. Some of the features available through the Sched app include:
- ability to interact with attendees
- vendors/sponsors/exhibitors can curate their own profile pages, which can include:
Links to your website
Downloadable information about your product
Access to online catalogs (book vendors)
Photos and videos
Quick and easy access to your contact information
Quick and easy way to gather attendee’s information access to chat platform
Cancellation Policy
• Cancellations received prior to August 1, 2025 will receive a full refund, less a $30.00 processing fee.
• Cancellations received August 1-31, 2025 will receive a 50% refund.
• No cancellations accepted after August 31st, 2025.
Contact WLA@amigos.org for all cancellations and questions.
Conference Code of Conduct
WYOMING LIBRARY ASSOCIATION